EVMC Partner Portal
Everything you need to know for your partnership activation
Thank you for choosing to partner the Event and Venue Marketing Conference 2023 in Seattle! EVMC is a valued conference where professionals from the live entertainment industry can network and exchange ideas for marketing, group sales, publicity, and we literally couldn't do it without you!
Below please find an extensive list of resources regarding your upcoming activation:
- When: The conference takes place June 7-9, 2023; the partner activation will take place on Thursday, June 8 from 10am to 5pm PST.
- Where: Sheraton Grand Seattle,1400 Sixth Avenue, Seattle, WA 98101, US
Congrats! You’ve officially signed your EVMC 2023 Partnership contract, now what? If you have not registered already, please register as soon as possible.
Step 1: Submit your invoice for payment
Ensure invoice received is passed along to your Finance Dept for payment. Invoices will be sent within 24 hours of receiving signed contract. Payment due 30 days after invoice is sent. Partner benefits begin once payment is received.
Step 2: Fill out the Partner Interview Form by Wednesday, May 17.
Fill out our EVMC Partner Interview form to give us all the information about your activation. Your entry will be submitted to the Partnership team and will get the ball rolling!
Unfortunately, if forms are not completed by May 17, partners will forfeit the complimentary TV and power provided by EVMC for the sponsor showcase. Beginning Thursday, May 18, TV and power requests are subject to additional charges billed direct from the hotel.
Step 3: Welcome Bag details
If you have not chosen to include an item in our Welcome Bag, please skip this step.
For Partners who have chosen to include an item for our attendees in the Welcome Bag, see the details below:
- Welcome Bag Size: 15.28" W x 24.25" H
- Quantity: 450 bags
Items MUST be addressed to the specific address below with these exact details:
Climate Pledge Arena
Marketing, Rosie Selle
224 1st Ave N,
Seattle, WA 98109
Items MUST arrive before Monday, June 5, 2023. EVMC will not accept responsibility for any boxes sent to the hotel or the hotel's handling fee associated with receiving packages on behalf of a guest. If any items are sent directly to the Sheraton Grand Seattle, please send them to your attention, at your expense.
Step 4: Confirm Sponsor Showcase details
If you have chosen NOT to participate in the Sponsor Showcase, please skip this step.
If you have chosen to partipate in the Sponsor Showcase, please see below:
- Showcase Booth Size: 10 x 10
- Once confirmed we will lock you into a Booth Space and send a dedicated email with booth details including Day of Info.
- EVMC will be providing one 6ft table and two chairs for your activation.
Please note: EVMC will not accept responsibliity for any boxes sent to the hotel or the hotel's handling fee associated with receiving packages on behalf of a guest. If any items are sent directly to the Sheraton Grand Seattle, please send them to your attention, at your expense.
Note: there is a FedEx located onsite that can be utilized if you wish to ship any items back. View FedEx Information and pricing.
Step 5: Book your hotel
EVMC is committed to a conference that represents all races, ages, gender identities, sexual orientations, religions, ethnicities, and physical and mental abilities. We are passionate in the continual pursuit of equality for all and a greater representation of all groups within our community.
As a partner to EVMC 2023, we would love to highlight any initiatives your organization is working on as well! Please let your EVMC Partner Lead know if there is something you would like to partner with us to highlight and someone from our DEI committee will be in touch.